Commercial Cleaning Business Software for Companies Using Subcontractors

How ManageClean controls subcontractor agreements, work orders and payments

When your commercial cleaning business uses subcontracted cleaning providers to perform cleaning services for your customers, your processes and profitability can be more tightly managed with the right software.

Commercial cleaning companies follow a variety of models for delivering services.  Some companies hire internal employees to do the cleaning services.  Some companies use only subcontractors to do the cleaning services.  Others use a combination of both internal employees and subcontracted resources. 

For companies that use subcontractors or a mix of subcontracted and internal resources, ManageClean on SAP Business One software handles these specific requirements:

Track which subcontractors are assigned to customer facilities

ManageClean is able to track all of your customer facilities through a project. Within the project setup is the ability to apply the subcontract vendor name and rate, so you always have a master record of how each account is handled.  Instead of keeping this information in a separate Excel spreadsheet, it is kept within the software so the data can be used across order, invoicing and payment processes.

Manage recurring subcontractor agreements whether paid by the square foot or by the hour

Every month when you are ready to prepare sales orders for recurring cleaning services, you use the ManageClean wizard to turn those transactions into sales orders.  ManageClean handles the math associated with calculating the rate, whether the subcontractor is paid by the square foot, or by the hour.

Capture special services work performed by subcontractors

Within ManageClean you can enter in subcontractor special services to customer facilities as sales orders so you can bill customers and pay subcontractors from the same order.  These special services can be based on square footage rate, hourly rate, or fixed cost.  These would be for services outside of regular recurring work.  If you have a separate workorder system instead of entering the information we may be able to integrate workorders to feed automatically into ManageClean. 

Generate subcontractor purchase orders and payments.

Through the click of a button, ManageClean can generate subcontractor purchase orders and payments at the same time as customer billings are produced through our document generation wizard – saving you time.  The purchase order consolidates all the line items for all the customer facilities where a subcontractor did work for you.  You can review  the work that subcontractors performed during the month and pay them more accurately.  Easily create an A/P Invoice which you can turn into a check you send them.  It’s that simple – there is no rekeying of data, and the records are all related.

Generate job cost detail reports by customer facility

Through the ManageClean job cost detail report, you can see by facility the total amount of revenue and cost for all internal services, subcontracted service as well as supplies in one report.

Is your commercial cleaning company, janitorial services business, or building service contractor service using subcontractors to deliver cleaning services to your customers?  

Learn more about ManageClean

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